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Lucy Scribner Library

Scholarly Communication: Educational Multimedia

Copyright - Educational Media

Part V - Educational Multimedia

General Guidelines
Student Use
Educator Use


Educational multimedia projects created under these guidelines incorporate students' or educators' original material, such as course notes or commentary, together with various copyrighted media formats including but not limited to, motion media, music, text material, graphics, illustrations, photographs and digital software which are combined into an integrated presentation. Note that other fair use guidelines such as those for off-air taping may be relevant.

General Guidelines

  • The copyrighted works must have been lawfully obtained through purchase, gift, or license agreement.
  • Educators may use multimedia projects that they have created for a period of up to two years after the first instructional use with a class. Use beyond that time period, even for educational purposes, requires permission for each copyrighted portion incorporated into the production. Students may use them for the duration of the course for which they have been created.
  • The following portion limitations apply cumulatively to each educator or studentâs multimedia project(s) for the same academic semester, cycle or term.
    • Motion Media: Up to 10% or three minutes, whichever is less.
    • Text Material: Up to 10% or 1000 words, whichever is less.Poetry: An entire poem of fewer than 250 words may be used, but no more than three poems by one poet, or five poems by different poets from an anthology may be used. For poems of greater length, 250 words may be used, but not more than three excerpts by a poet or five excerpts by different poets from a single anthology may be used.
    • Music, Lyrics, Music Video: Up to 10%, but in no event more than 30 seconds of the music and lyrics from an individual musical work (or in the aggregate of extracts from an individual work), whether the musical work is embodied in copies, or audio, or audiovisual works. Any alterations to a musical work shall not change the basic melody or the fundamental character of the work.
    • Illustrations and Photographs: A photograph or an image may be used in its entirety, but you can use no more than 5 images by an artist or photographer. When using phonographs and illustrations from a published collective work, not more than 10% or 15 images, whichever is less.
    • Numerical Data Sets: Up to 10% or 2500 fields or cell entries, whichever is less, from a copyrighted database or data table.
  • Only a limited number of copies, including the original may be made of the educatorâs project. There may be no more than two use copies, only one of which may be placed on reserve. An additional copy may be made for preservation purposes, but it may only be used or copied to replace a used copy that has been lost, stolen or damaged. In the case of jointly created projects, each principal creator may retain one copy for use either at conferences or in a professional portfolio.
  • Educators and students must seek individual permission before (see section entitled Educator Use) using copyrighted works for non-educational or commercial reproduction or distribution.
  • These works may not be used over networks except as described below without obtaining permission for all copyrighted works incorporated into a program.
  • Educators, scholars and students should credit the sources and display the copyright with any copyright information shown in the original source of the work, giving full bibliographic description when available, or citing the electronic address if the work is from a networked source.
  • Educators and students may make alterations in portions of the copyrighted works only if the alterations support specific instructional objectives. Creators should note what alterations have been made.
  • Fair use shall not preempt or supersede license and contractual obligations that may exist for the copyrighted works.
  • Notification that portions of educators' or students' works are included under the fair use exemption of the U.S. Copyright Act and are restricted from further use.

Student Use

  • Students may incorporate portions of lawfully acquired copyrighted works when producing their own educational multimedia projects for a specific course.
  • Students may also use their projects in their own portfolios as examples of their academic work.

Educator Use

  • Educators may incorporate portions of lawfully acquired copyrighted works when producing multimedia projects for their own teaching tools in support of curriculum-based instructional activities for
    • Face-to-face instruction
    • Assignment for directed self-study or after class review provided there are technological limitations on access to the network and the project (such as a required password).
    • Remote instruction to students enrolled in curriculum-based courses over a network provided there are technological limitations on access to the project (such as a required password).
    • Individual students and faculty can make copies for personal use only, but may not redistribute these copies under current fair use guidelines.
  • Educators may perform or display their own educational multimedia projects in presentations to their peers at conferences or workshops.
  • Educators may retain educational multimedia projects in their personal portfolios for later uses such as tenure review or job interviews.